How to order staff uniform on a purchase order

Most workwear websites take a card and nothing else, which is fine for a sole trader and useless for a finance office. Companies, councils, schools and contractors raise a purchase order, and a supplier who cannot put that number on the invoice is a supplier they cannot use. Here is how ordering on a PO works with us, start to finish.

1. Build the order as normal

Choose the garments, colours and sizes on the website like any other customer. For a crew, use the staff-order tool on the product page: enter a size and quantity per person, add names or initials if you want them, and the whole list goes into the basket in one go with the same logo on every garment. Upload your logo once and it is placed on everything.

2. Enter your PO number on the basket

The basket has a purchase order field. Type your PO number there and it is saved to the order as a structured field, not a note, so it appears on the order confirmation, the invoice and the delivery note exactly as you typed it. You can also attach the PO document itself, and it travels with the order.

3. Check out

Complete checkout in the usual way. The 10% discount on baskets over £100 is applied automatically, and UK delivery is £6 or free over £300. If your organisation pays on account rather than by card at the point of order, get in touch before you check out and we will set that up.

4. Ask for a trade account

If you order regularly, we can set up a trade account on your login. A trade account can require a PO number on every order, so nothing reaches us without one, and it can carry a standing reference or a PO prefix that your finance office uses. Your past orders sit on your account page and can be re-ordered in one click with the same garments, sizes and branding.

What the paperwork looks like

The invoice shows your PO number, the garments by size, the branding as a separate line and the delivery. The delivery note repeats the PO number so goods-in can match it. If you need a quote first for sign-off, the quote form takes the garments, sizes and quantities and we price the whole order with the logo included.

Who this is for

• Companies kitting out staff, with a finance office that needs a PO on the invoice.
• Councils and public bodies buying hi-vis and PPE against a requisition.
• Schools and colleges ordering staff and department uniform.
• Contractors whose clients require PO-backed purchasing.

Full details, and the questions we get asked most, are on the purchase orders page. Everything is embroidered or printed in-house in Lowestoft and delivered UK-wide.